Mission-first financial leadership

Nonprofit Accounting Services for Florida & Texas Organizations

S&P Accounting delivers nonprofit accounting services that keep your board, staff, and donors confident—so your organization can focus on impact. From The Cascades in Ocala, we support charities across Marion County, Gainesville, Orlando, and statewide in Florida, as well as major clients in Texas, with fund accounting, grant reporting, Form 990 preparation, and CFO-level advisory. Explore our services to see how we can meet you where you are, from cleanup work to ongoing monthly support.

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Specialized support for mission-driven teams

Ensure your financial systems support your mission.

Nonprofits have unique needs—restricted funds, program budgets, board-ready reporting, and year-round compliance. We build clear, auditable systems that help leaders answer common questions like how much is available for a program, whether a grant budget is on track, and what the true cost of services looks like. When you need quick links, the client resource hub puts FAQs and tools at your fingertips.

If your organization also runs a social enterprise or related LLC, our small business accounting services can manage the for-profit side in sync with your nonprofit books.

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Form 990 Preparation & Compliance

Prepare the appropriate 990/990-EZ/990-N with accurate disclosures and narratives; coordinate with state charitable registrations and filing calendars.

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Grant Tracking & Donor Reporting

Track grant budgets, allowable costs, and outcomes; produce funder-ready reports that tie to the GL and support renewals.

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Outsourced CFO & Board Reporting

Provide fractional CFO oversight, forecasts, and board-level reporting; present at board meetings to translate numbers into decisions.

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Budgeting, Forecasting & Cash Flow

Build annual budgets, rolling forecasts, and scenario plans that align resources to mission and seasonality.

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Audit Preparation & Internal Controls

Prepare schedules, reconcile balance-sheet accounts, and tighten controls (segregation of duties, approvals, documentation) to streamline audits or reviews.

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Books Cleanup & Catch-Up

Untangle prior-year entries, reclassify restricted funds, and repair reconciliations so you can move forward with confidence.

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Payroll & Filings for Nonprofits

Administer payroll, deposits, and returns (941/940/W-2/1099) with proper allocation to programs and grants.

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UBIT & Special Situations

Identify unrelated business income, structure activities appropriately, and support filings to stay compliant.

How we work

A Steady, Transparent Process Your Board Can Trust

01

Discovery & Scope

We learn your mission, funding streams, programs, and reporting requirements (board, funders, auditors). You’ll get a clear, written scope and timeline.

02

File Review & Cleanup 

We assess your general ledger, prior filings, and reconciliations; then correct misclassifications, rebuild schedules, and align opening balances.

03

Fund Structure & Reporting Build-Out

We implement fund/program classes, restricted/unrestricted tracking, and grant tags; then create board-ready financials and dashboards.

04

Monthly Close & Reviews

Each month we reconcile accounts, allocate payroll and expenses to programs/grants, and deliver budget vs. actuals with concise notes for leadership.

FAQs About Nonprofit Accounting

  • Do you work with all types of nonprofits?

    Yes. We support a wide range of organizations—including community programs, youth-focused nonprofits, equestrian and therapeutic riding programs, veteran-focused organizations, animal rescues, advocacy groups, and charitable foundations. If you file a Form 990, we can help.

  • Can you prepare our Form 990?

    A tax deduction reduces your taxable income, potentially lowering the amount of tax owed. A tax credit directly reduces the tax you owe, dollar for dollar. Some credits are refundable, meaning they can increase your refund even if you have no tax liability.

  • Do you help nonprofits get their books set up properly?

    No problem! We’re experienced in handling returns with multiple income sources, whether it’s from employment, freelance work, investments, or rental properties. We’ll make sure everything is reported accurately and that you’re taking advantage of all possible deductions.

  • Can you assist with grant tracking and reporting?

    Yes, when needed. Many nonprofits ask us to present financials or forecasts at board meetings. We explain numbers in plain language and help boards make informed decisions.

  • Do you attend board meetings?

    When needed, yes. We often help boards interpret financial reports, understand compliance expectations, review budgets, and make more informed decisions. We can also guide working boards that need clarity on roles, responsibilities, and documentation.